Wedding Checklist Photo of a Wedding PlannerPhoto of a Wedding Gift

Wedding checklist

The following checklist should help you fulfill your wedding needs from the minute you get engaged to the second your honeymoon flight leaves the tarmac. However, these tasks are not all-inclusive.

There may be additional chores related to your specific situation. Consult with your wedding coordinator or Hilton wedding planner if you have additional questions or concerns.

Getting Started

  • Introduce both families and officially announce engagement
  • Start a budget
  • Start a guest list
  • Select a tentative date and alternate date
  • Consider whether you want to hire a wedding coordinator
  • Create a gift registry
  • Research wedding etiquette

Parties

  • Consider having an engagement announcement party (Request Pricing)
  • Sign up for one or more gift registries
  • Give shower hostess(es) guest list
  • Begin thank-you notes for showers and early gifts
  • Consider booking a cocktail party (Request Pricing)

Guests

  • Determine out-of-town guest list
  • Select hotel(s) for your out-of-town guests
  • Use our Guest List Manager so you can reserve and track guest reservations
  • Set up Personalized Online Group so guests can book online
  • Determine parking and transportation needs
  • Send reservation deadline reminder to guests who haven't booked
  • Consider whether to provide amenity bags

Rehearsal Dinner

  • Select rehearsal dinner time and location (check out our Group Value Dates)
  • Meet with caterer/chef/planner and choose rehearsal dinner menu and beverages
  • Order and send out rehearsal dinner invitations
  • Determine parking and transportation

Ceremony

  • Choose your attendants
  • Start researching wedding gowns
  • Investigate ceremony sites
  • Visit and book ceremony site for wedding day (and rehearsal)
  • Send out save-the-date email
  • Consider buying wedding insurance
  • Send an engagement photo to the local newspaper
  • Visit bridal salon and try on gowns
  • Find a florist
  • Find a wedding photographer and/or videographer
  • Order gown and veil
  • Select bridesmaids' dresses
  • Select wedding favors
  • Buy gown accessories (shoes, purse, lingerie)
  • Choose an officiant
  • Purchase wedding rings
  • Select groom's tux and groomsmen attire
  • Place order for invitations
  • Purchase wedding favors and accessories
  • Send out invitations
  • Select makeup artist and hair stylist
  • Finalize ceremony details (music, readings, solos, etc.)
  • Have gown fitting(s)
  • Apply for marriage license
  • Look into name change, if applicable
  • Consider something old, something new, something borrowed, something blue

Reception

  • Investigate reception sites (check out our Group Value Dates)
  • Visit and book reception site
  • Determine parking and transportation
  • Determine a reception agenda (order of program and length of time for each activity)
  • Meet with caterer/chef/planner and come up with menu ideas
  • Get ideas for music, select a band or DJ (make sure A/V equipment needs are met)
  • Consider signing up for a dance class
  • Decide on wedding and groom's cakes (if not prepared by hotel staff,
    can cake be brought in?)
  • Schedule tasting and finalize menu
  • If applicable, rent equipment (tables, chairs, etc.)
  • If applicable, order beverages
  • Determine seating arrangements and prepare place cards

Honeymoon

  • Determine a honeymoon budget
  • Start investigating destinations
  • Choose and book wedding night bridal suite, if applicable
  • Choose and book honeymoon destination (hotel, travel, transportation, etc.)
  • Determine if you need a passport, visa, immunizations, etc.
  • Make a travel checklist (and purchase any needed items)
  • Make plans for pets, plants, paper pickup, etc.
  • Reconfirm plans (flights, rental cars, etc.)

After the Wedding

  • Get your gown cleaned and properly stored
  • Preserve your bouquet, if applicable
  • Complete name change kit
  • Meet with photographer and/or videographer